ScanFile Small Business Edition is Spielberg DMS’ entry-level product. Developed on the ScanFile 2003 platform, making ScanFile SBE a powerful solution for the beginner, the small business, the single user, or the user that doesn’t require sophisticated capabilities.
ScanFile SBE is a straightforward, easy to use, and easy to manage Document Management System. Yet, it has all the features required for serious document management applications.
The best feature of ScanFile SBE is that all data is transparently upwards compatible with ScanFile 2003, so when you are ready, you can move to the power and features of ScanFile 2003 and not have to spend a dime on data conversion.
ScanFile SBE features include:
- Intuitive user interface
- B&W and color scanner support – TWAIN interface
- Optimized drivers for Canon business scanners
- User-defined index fields
- User-defined Keywords
- Import any electronic format document such as MS Word/Excel files
- Integration with Microsoft Office 97/2000/XP/2003
- Comprehensive document referencing and retrieval features
- Full document display features including zoom, rotate and enhance
- ‘OutSide In’ Stellent Document Reader Library
- View multiple documents
- Multi-language support
- Transparent upwards compatibility with ScanFile 2003
ScanFile SBE is powerful and easy to use. ScanFile SBE includes a vast array of features and capabilities typically found only in document management systems costing thousands of dollars. ScanFile SBE includes the following features and capabilities.
Intuitive User Interface – With its user friendly graphical interface,ScanFile is very easy to learn. A user can be trained under 15-minutes how to search and retrieve documents.
User-Defined Index Fields – Up to ten (10) index fields can be defined for each ScanFile folder. Each field can be individually configured with a variety of settings including OCR, bar code, date, increment, and many other. Each ScanFilefolder has its own independent set of index fields.
Keywords – This allows keyword lists to be applied to any record. Keywords greatly improve the search of ScanFile data categorization capability. This is in addition to the ten index fields.
TWAIN Interface – B&W and Color scanning and image acquisition support via any device that supports TWAIN interface. This includes paper scanners, film scanners, and digital cameras.
Built-In Optimized Canon Scanner Drivers provide for improved performance and special features such as automatic paper size detection. Special features available depend on the scanner selected. Canon built-in drivers include the DR2080C, DR3020, DR3060, DR3080, DR5020, DR5020, DR5060F, DR5080C, DR6080C, DR7080C, DR9080C, CR180, and CF510/510S paper scanners as well as the MS400, MS500 and MS800 Microfilm Scanners.
PDF Support – Records, or images within a record, can be “sent” to a file or via e-mail in PDF format. Single-page and multi-page TIFF format is also supported.
TIFF Writer – TIFF Writer is a Windows printer driver that allows you to ‘print’ from any Windows application into aScanFile folder. The ‘print’ will be converted to a TIFF format.
Image Rotation – Images or documents can be rotated after scanning and the rotation setting saved.
Microsoft Office Integration – ScanFile is fully integrated with Microsoft Office 97, 2000, and XP.
Copy/Move – Records, or individual images within a record, can be moved or copied to another folder.
View Multiple Documents – Up to four documents can be simultaneously open.
Compatibility – Storing scanned documents as either Group 4 TIFF or JPEG files allows many other software packages to use the documents stored by ScanFile. For large storage capabilities, ScanFile is able to retrieve images from a wide range of mass storage devices.
Outside In Technology – The ‘Outside In’ document reader library from Stellent Inc. enables ScanFile to read and display around 200 document formats without the need for those applications to be installed on the retrieval computer. These document formats include everything from word processing packages to graphics and CAD programs.
Platform Compatibility – ScanFile SBE can be used in the following operating systems:
Windows NT 4.0
Multi-Language Support – ScanFile SBE can be easily configured with the following languages: English (American and British), German, Dutch, and French. Other languages such as Japanese, Korean, and Chinese (Traditional and Simplified) are available upon request.
Document Storage – Support for a large variety of storage options including Network, CD, Jukebox, Hard Disk, DVD, Removable Drives, and many others.